The Board of Education will annually complete a summative evaluation of the superintendent's performance using an evaluation instrument reflecting the Essential Principles of Effective Evaluation as adopted by the Missouri State Board of Education (State Board).  Pursuant to these principles, the evaluation process should:


1.         Use research‑based performance targets aligned with state standards;


2.         Establish indicators of performance articulated across differentiated levels with standards specifying expectations at all levels of practice;


3.         Provide for the accurate and appropriate accumulation of performance data;


4.         Use student growth in learning as a significant contributing factor in the evaluation of practice at all levels, using a wide variety of student performance measures;


5.         Assess performance on a regular basis, providing timely feedback from multiple sources that promotes formative development at all career stages and supporting overall improvement;


6.         Be designed to ensure that evaluators who collect evidence of performance and provide feedback are highly trained and objective, ensuring that ratings are fair, accurate and reliable; and


7.         Be designed to guide district decisions regarding determinations of status, recognition, development, interventions and policies that impact student learning in the system.


The primary purpose of the evaluation is to improve student performance by promoting the continuous growth of the superintendent in a manner that is aligned with the district's Comprehensive School Improvement Plan (CSIP).  Results of the evaluation will inform employment and compensation decisions, but may not be the only factor considered.


Standards-Based Evaluation


The Board will measure performance based on the Missouri Superintendent Standards adopted by the State Board.  In accordance with these standards, the superintendent demonstrates the knowledge and ability to ensure the success of all students by:


1.         Facilitating the development, articulation, implementation and stewardship of a vision of learning that is shared and supported by the school community.


2.         Promoting a positive culture and an effective instructional program, applying best practice to student learning, and designing comprehensive professional growth plans for staff.


3.         Leading personnel and managing the organizational structure and resources in a way that promotes a safe, efficient and effective learning environment.


4.         Collaborating with families and other community members, responding to diverse community interests and needs and mobilizing community resources.


5.         Acting with integrity, responsibility and in an ethical manner.


6.         Understanding, responding to and influencing the larger political, social, economic, legal and cultural context.


7.         Remaining current on best practices in education administration and school-related areas as evidenced by establishing a plan for his or her professional development each year.


Evaluation Process


Formative Evaluation


The purpose of the formative evaluation is to provide the superintendent information and feedback designed to improve his or her effectiveness as superintendent.  The Board and superintendent will meet regularly during the formative evaluation period to discuss the superintendent's progress toward identified areas of focus or quality indicators.


The superintendent and Board will jointly identify two or three areas of focus or quality indicators based on the Missouri Superintendent Standards for the upcoming year's evaluation.  At least one indicator will address student growth as demonstrated by districtwide student growth data.  These decisions will be made within the first six weeks of employment for a new superintendent and at the end of the previous school year, or in conjunction with the previous year's summative evaluation, for a returning superintendent.


Chosen areas of focus or quality indicators must be aligned with the district's current CSIP.  The areas of focus or quality indicators may be changed throughout the year as circumstances dictate.


At the request of the Board, the superintendent will regularly, but at least twice prior to the summative evaluation, report progress on all chosen areas of focus or quality indicators.  The report will include specific evidence supporting the superintendent's progress.


After each report the Board will consider the evidence presented, may request additional evidence and will record the progress made on the formative evaluation form.


Summative Evaluation


The summative evaluation incorporates all the evidence accumulated through the formative evaluation process to determine the superintendent's level of growth in the identified areas of focus or quality indicators.  It reflects the Board's final assessment of the superintendent's performance for the evaluation period.


The Board will meet prior to the superintendent's summative evaluation.  Each Board member will prepare an individual assessment of the superintendent's progress on the selected areas of focus or quality indicators and any other issues that arose during the formative evaluation process.  During the meeting, members will reach a consensus regarding the superintendent's progress based on the individual evaluations contributed by each member.  The Board president will create a consensus evaluation, provide a copy to each Board member and the superintendent, and then destroy the individual evaluations.


The superintendent and the Board will meet to discuss the results of the summative evaluation.  The superintendent will be provided a copy of the evaluation and given the opportunity to respond in writing to any item on the evaluation.


Additional Evaluation Factors


Nothing in this evaluation process prevents the Board from addressing additional concerns related to the superintendent's performance as they arise throughout the year.  Board members with concerns are required to share those concerns with the rest of the Board at the first opportunity.  The Board will then determine whether the concern requires a modification to the selected areas of focus or quality indicators or whether a separate action is necessary or more appropriate.


Evaluation Records


The summative evaluation and any written responses by the superintendent will be maintained in the superintendent's personnel file in accordance with the state retention manuals applicable to schools.  The district will not share the evaluation with any state or federal agency unless it is required by law to do so.


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Note:   The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:         09/12/2015




Cross Refs:     GBL, Personnel Records


Legal Refs:     '' 161.855, 168.201, .410, RSMo.

5 C.S.R. 20 ‑ 400.375


Advance R-IV School District, Advance, Missouri