Board members and district employees are required to use the district's regular purchasing procedures to ensure that the:


1.         District pays for products and services directly.

2.         Expense is clearly authorized and within the district's budget.

3.         Expense is appropriately documented and coded.

4.         District receives the benefit of its tax-exempt status.


In unique or emergency situations, Board members and district staff might incur expenses when carrying out their authorized duties.  When this occurs, the district will reimburse the Board member or employee if the expense was authorized, is properly documented and is eligible for reimbursement pursuant to district policies and procedures.


The superintendent or designee is directed to create reasonable procedures to implement this policy.


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Note:   The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:         12/13/04


Revised:          11/9/15


Advance R-IV School District, Advance, Missouri